Tag Archive for: Virtual Assistant

5 Compelling Reasons to Trust Your Venice Virtual Assistant

When you embark on the journey of outsourcing tasks for your business, it’s only natural to have concerns about who you can trust. You’ve invested years in building your business, and the last thing you want is for someone to jeopardise your hard-earned reputation with a simple mistake. It’s akin to entrusting someone to care for your precious baby – absolute trust is non-negotiable!

To foster business growth, it’s imperative to relinquish certain tasks, allowing you to channel your focus on client attraction and revenue-generating responsibilities as the CEO of your enterprise.

In a solid foundation of trust, even your mistakes are understood, while in an environment of mistrust, your every word is scrutinised.

🎯 Selecting the Ideal Venice Virtual Assistant

Trusting your instincts plays a significant role when taking those initial steps to seek assistance. Reach out to fellow business owners for recommendations; referrals often provide a strong starting point.

🌐 Conduct Zoom or Teams interviews

If possible face-to-face meetings. We’ve learned that we can gauge a potential associate’s fit with Venice Virtual Services within the first 2-3 minutes of conversation.

🔍 Discover more about finding the perfect VA in our blog


🔐 Access to Your Systems

Use a password manager system like LastPass to securely share access to your systems with your VA. This method eliminates the need to share actual passwords and ensures a seamless transition should you and your VA part ways.

📈 Start Small

Trust-building in any relationship is a gradual process. Ensure that your contract with your VA includes a confidentiality clause, keeping shared information confidential.

💼 We typically recommend to our new clients that we begin with one or two tasks. Once you are confident that we are managing these without your direct input, you can consider delegating additional responsibilities. This approach allows your to-do list to shrink – a definite win!

📋 Set Clear Expectations

Your clients may not be aware that you’ve started outsourcing parts of your business, so it’s crucial to ensure tasks are completed on time, in accordance with the brief, and in a professional manner.

💬 Clearly communicate any essential details to your VA – remember, we’re not mind readers, and we often juggle work for multiple clients with different deadlines.

📣 Good Communication Is Key!

Outstanding communication is pivotal to the success of your outsourcing journey. Establish the right communication tools that suit both you and your VA and set transparent expectations for all tasks. Effective communication strengthens your relationship and ensures error-free, timely task completion.

🤝 Make sure you have the appropriate communication tools in place, whether it’s Slack, a project management system like Monday.com or Trello, or simply email. Your Virtual Assistant may also have specific guidelines for sending work their way. For example, we ask our clients not to send work via WhatsApp or social media DMs to prevent any oversights. Read the rest

What is an Online Business Manager? Do I need one?

Online Business Managers may have caught your attention, but how do they compare to Virtual Assistants? A few more ambitious VAs may even offer the same services as OBMs, so what makes them different?

OBMs are much more than just great VAs. They offer different services and their skills and priorities differ too, but there are companies like Venice Virtual that provide full-service support and cover most of what an OBM does.

Online Business Managers provide management-level support to busy business owners.  It could be on a temporary basis while the business owner takes a break, or for a limited period when things are particularly busy so that the owner can focus on more important things, manage projects, or supervise a particular department.

You could drastically change your future both inside and outside of your business if you hire an OBM. It could give you the chance to work on an idea or find time to explore new possibilities.

An experienced OBM will assist clients with strategy and provide a good sounding board for business owners who need that extra support organising their thoughts and connecting the dots.

As your business grows, so will your OBM, so they’re committed to making your company a success. Unlike you, they will be invested, but not as emotionally involved in the business, so they can remain objective, giving them a greater ability to see things clearly.

The OBM’s role is to ensure systems and processes are tightened, communications are improved, and action is taken when necessary to keep things on track. You’ll be able to focus on things such as strategy, vision, brand development and new concepts when an online business manager manages the day-to-day.

When workflows, procedures, and channels of communication have already been established, an OBM can provide you with the most freedom. In cases where you need to establish new processes and systems, an OBM can support you with developing strategy, decision-making, and communication.

They can help improve and refine systems in your operation to allow you and the rest of your team to work autonomously so you can focus on more significant things.

A strong Online Business Manager will benefit you not only by giving you more time to focus on growth, but also by bringing with them knowledge, services, and associates.

Key takeaways;

♦️  Online Business Managers provide a higher level of management.

♦️  Giving OBM the autonomy to oversee the smooth running of your business, allows you as a business owner more time to focus on growing the company.

♦️  Rates vary, but you can expect to pay at least £40 per hour up to £120. Typical retainer packages start at around £600 per month and rise to around £3000 or more.

The decision to hire an OBM or VA can be daunting and we understand you may have many questions.

This short guide should provide you with some answers, but nothing beats a one-on-one conversation where you can discuss your own business needs, which is why we welcome a discovery call to see how we can help.  Call us today. Read the rest

Nail Your Social Media Strategy

Making decisions as a business owner can be tough, especially when going solo. Setting clear goals is one of the easiest ways to improve focus and clarity.

Review your business objectives as you plan your social strategy.  Did you accomplish what you set out to do? Is it time to set new goals or revise existing ones? When you’ve determined your ultimate goal, ask yourself how social media can help you reach it, then set smaller, SMART goals for each channel.

As a general rule, social media analytics aren’t to be taken too seriously, but occasionally checking in is a good idea. Are there any lessons to be learned from previous campaigns that you can apply to your new social strategy? Take this opportunity to review your analytics in detail. What has worked well and what hasn’t? Has your demographic changed? What are the top traffic sources for you? Are there any platforms that don’t generate any ROI? Take a look beyond your own data as well. How do the experts predict the future?

What are the best ways to make the most of your time, money, and effort spent on marketing?

With your analytics and goals in hand, consider streamlining as the next step.

In order to focus on your ideas and communicate them effectively, you should be able to answer these three questions clearly:

  1. Do you know where your people are?

  2. How will you utilise each channel?

  3. Why those channels and activities?

Once you know the where, what, and why, it’s time to figure out the when and how.

Taking a look at the next 12 months is the first step. Identify key dates for your market by viewing the calendar for a month. Consider events, launches, key periods, and holidays.

Using this information, you can develop a more detailed plan. What needs to be accomplished in Q1, Q2, Q3 and Q4? What is the timeline for running campaigns to support key events? Forward planning for this will give you the opportunity to create better engaging messaging in your social media strategies.

Understanding the difference between above-the-line marketing and your social media campaign objective, and how to get the maximum performance for your campaign within the context of your brand and social media strategy, can be helpful.

Do you have the capacity to run both, and how much work does each require? You may be able to manage your baseline alone, but when running campaigns, you’ll need an extra pair of hands. Or maybe outsourcing your baseline will free you up to prepare and run your own campaigns and vice versa?

The finish line is almost in sight. You know your goals, you’ve got the data, can answer all the pertinent questions, and you know who’s planning to do what and when.

We recommend seeking flexible, virtual support from one of our expert associates when implementing your new social strategy. Social media is more than a status update in the ever-evolving landscape of advertising. It is part of a broader marketing and sales funnel.

Through our specialised approach, we will work with you to achieve your business goals. This will enable us to achieve maximum campaign performance within the context of your brand and social media strategy. This will drive your social media campaign to the next level. Read the rest

Why You Need to Dedicate Time for Your Business Strategies (and how to get the most out of your time)

While planning enables entrepreneurs to plan out what they will do and when, a strategy involves the bigger picture. It is here that a business strategy differs from a plan.  If your plan is what you’re going to do to take your business up a level, your strategy is the why and the how.

During a business strategy session, you should look at some of the following:

Ø A SWOT analysis, and where you fit in and how you could overcome obstacles identified

Ø The long-term goals

Ø What is required to achieve those goals?

Ø The alternative options you could use to work towards those goals, and the pros and cons of each

Ø The metrics or review process you’ll use to measure your progress

Ø A roadmap of your goals

Many business owners sadly lack the confidence or time to put pen to paper and work out their thoughts and ideas. It is often underestimated how important taking time to strategise is for the growth of a business. However, when the landscape is always changing, these thoughts and ideas can easily get muddled, especially when we’re as busy as we are. So what are the benefits of having a business strategy?

By putting time aside to write a well-thought-out business strategy (and checking in with it regularly), we’re giving ourselves an advantage. This is the guide that will assist us through all the uncertainties we will face as business owners.

A business strategy will allow you to have:

Clarity around what it is you want from your business and beyond

✅ An understanding of what success looks like for you

✅ A clear idea of what your goals are and how to get there

✅ A deeper insight into the market and your competition

✅ The foresight to plan for and overcome any complications and challenges

✅ A steady focus on the opportunities that will really serve you, and a plan for getting the most out of them

✅ A system for measuring your progression, where you can celebrate wins but importantly recognise and support areas

      where you are falling short

✅ Accountability, to learn to move past sticking points that have held you back in the past

With all of that will come the confidence and fortitude you need to start making changes and when challenges arise or you feel like you are feeling overwhelmed, you will have something to refer to to get you back on track.

Read the rest