Virtual Assistants … and Why You Probably Don’t Employ a Mechanic!

Here at Venice Virtual we’ve spent a lot of time recently trying to come up with the best ways to clearly explain what a Virtual Assistant service is, and why busy business people like you could benefit from a service like ours.

And then it hit us: you’ve been hiring Virtual Assistants for ages!

You already know all the benefits; you’ve already outsourced so much you’re probably as big an expert in the field as we are!

Let’s take an example.

You’re driving into the office one morning, and you hear an unfamiliar knocking noise coming from somewhere under the bonnet of your car. Now we all know cars develop these little (or sometimes big!) issues from time to time … but it would seem silly to employ a mechanic and keep him on standby (or busy him with tasks that aren’t in his skill set) just in case such a situation arises, wouldn’t it?

Of course, you could have a go at identifying and remedying the problem yourself. Perhaps you’ve even got some mechanical knowledge and a decently equipped toolbox. But you’ll need to find a spare few hours to undertake the investigation. And you’re going to have to roll up your
sleeves and get covered in oil, or try to squeeze into awkward spaces to see what’s going on.

It’s not everybody’s idea of fun.

The easiest solution? Drop your car off at a reliable garage. A qualified expert who knows what they’re doing will spend just as long as necessary fixing your problem. It’s faster, it’s much more cost-effective, and you get to focus on what’s really important to you while they do the work.

You see where we’re going with this, yes?

Just like your occasionally rattly car, there are tasks around your office which, whilst extremely important, either don’t merit taking on a full-time member of staff or are not within the core skills that you or your team possess. Perhaps, even, you simply don’t enjoy doing them! And that’s where a Virtual Assistant service comes to the rescue. Just like the trusted, qualified, time-served mechanic who will breathe new life into your ailing car, a great Virtual Assistant will take the hassle and stress out of the tasks you can’t or don’t want to perform and deliver you quality results.

It really is as simple as that!

So next time you think about taking the car to the garage (or going to the hairdressers, or having a chef cook you a meal in a restaurant, or…) take a moment to realise that outsourcing your requirements is actually something you already do all the time.

Doesn’t it make a lot of sense to do it around the office as well?!

For more information about the remote services Venice Virtual can offer, check out our services page, or call us for an obligation-free chat.

Discover How You Could Claw Back At Least 24 “Man-Hours” In A Working Week!

Virtual Office AssistWhat would an extra 24 working hours a week mean to your business? Without staying open longer or taking on extra staff.

Right now, your team could easily be “wasting” that much time carrying out tasks that are essential but not core to your business. Outsourcing those non-core tasks to a Virtual Assistant could give you an extra 24 hours each week to focus on what really matters to you.

Here’s how…

Social Media Management (5 hours per week)

There’s no denying the importance of social media in today’s tech-savvy marketplace. Increasing percentages of enquiries are coming through from “online” sources … and your reputation can be made or broken by how you engage with your social media audiences. But even an hour a day making sure your pages are in tip-top condition is time that you can’t spend closing sales. Outsourcing your social media management to real experts not only gives you back that time, but will almost certainly get you better results, too!

Conducting Research (8 hours per week)

Business research comes in many forms, from sourcing leads to identifying event venues. The one thing all research has in common is that it chews up your time! A great Virtual Assistant can handle all your research needs. They can do it faster (because it’s what they do) and there’s no distraction from your key business needs.

If you’d rather convert leads than Google them, a Virtual Assistant could be the perfect solution!

General Enquiry Response (5 hours per week)

Of course there will always be some enquiries that only you can handle … after all, you’re the expert! But what about all those “do you have a brochure?”, “do you stock…?”, “how do a find you?” general enquiries? They take up time that you could be devoting to more pressing matters. Getting a Virtual Assistant to handle the day-to-day questions buys you time … and of course a great VA will know when to transfer that hot lead straight through to you!

Data Entry (2 hours per week)

Databases are powerful tools that can help you keep track of everything from finance to customer interaction. But let’s be honest … keeping them up to date is a drag! So what you typically end up with is a semi-up-to-date pool of information. And that’s no use to you.

Virtual Assistants can help you bring your current databases right up to date, or even get you set up with a new system that will provide you with all the information you need, right at your fingertips. And like everything else a great VA does, it won’t take time out of your day!

Telecoms (4 hours per week)

Did you know that in a typical small to medium sized business, up to 4 hours a week are spent just answering the telephone and transferring calls? Imagine if you could have your telephones answered for you, with the calls routed straight to the person best equipped to deal with that particular enquiry. Or being able to jump into a team meeting knowing you won’t be interrupted by ringing phones. A Virtual Assistant can cover your phone lines, remotely, whenever you need it. They can provide a screening service to make sure the right calls go to the right people, or simply cover you when you don’t have enough hands to answer the phone yourself.

And there you have it…

That’s how easy it is to inject an extra 24 hours into your team’s working week. Simple, cost effective and available “on demand”, a great Virtual Assistant could have your business running smoother and leaner in next to no time.

Bunny Run

For more information about these and other remote services Venice Virtual can offer, check out our services page, or call us for an obligation-free chat.

6 Reasons to Hire a Virtual Assistant

Outsourcing work is a big part of small and medium enterprises. There is something to be said about recognising your own shortcomings in business and utilising the best person available to fill those shortfalls. However, the idea of outsourcing your administration is still considered an unusual offering. Especially when that work is done remotely. It’s a big step to hand over work to someone outside of the company but in this list, we’ll discuss the difference getting a virtual assistant (VA) can make.

Having a VA means having the security of professional help

VA’s are trained in many areas – including human resources, data input, recruitment, transcription and many more aspects of administration. Having someone at the end of the phone who knows their ‘stuff’ can be invaluable.

headlessSave on in-house costs

You don’t need to expand your office or buy any new equipment to cover a new employee. Virtual assistants come with their own space and everything they need to get started.

Freelancers manage their own hours, holidays and benefits

Since most virtual assistants are freelancers, you and your business won’t have to fork out for the usual benefits that come in place with hiring a member of your in-house team. They also tend to be more flexible than most employees, as they can work at any time to suit you, by prior arrangement of course!

You are under no obligation to maintain a working relationship

If the working relationship with your virtual assistant is not to your liking, you are always welcome to end the working relationship and try another VA. Of course, you will always need to adhere to any contracts and being professional is always best practice. We all understand that sometimes having the ability to walk away takes away the stress of hiring and gives you the confidence to hire others.

A VA rarely needs management

Since the majority of VA’s are handling a business of their own, you know they are already organised and motivated. They work on their own initiative and have lots of experience in managing others. All of these skills make for a great assistant with little management necessary!

Increase your own productivity

Having someone to do the ‘fiddly’ parts of your work means that you have more free time to cover your own priorities. Reducing your own workload and knowing that your work is in the hands of a professional means your own work-life balance is improved.

Hiring a virtual assistant can be the simplest solution to a complex problem. Working with professionals who are already well-trained and experienced, in either the short or long-term, can mean the difference between growth or stagnation in business. And of course, having the invaluable input of a knowledgeable freelancer allows the business owner to get back to what they do best- bringing in the business!

You Don’t See Us, You See the Difference!

Have you ever felt bombarded with the onslaught of work? Ever felt the need for experienced, skilful, knowledgeable, inexpensive input? If so, you’ve come to the right place. Here at Venice Virtual, we have identified a growing need for remote management services and we’ve devised an innovative solution at competitive rates. From small to medium-sized enterprises and one-man bands, Venice Virtual can cater to all with its remote services. Our services include calendar management, document creation, customer service, project management, social media marketing, website management, event planning, ahard workccommodation and travel, email response, VAT, sales & purchase ledger; all geared towards helping you with your everyday tasks. You do business while we take care of business.  We’re your back-office support and we’re available even when your office is closed.

Virtual assistance covers an array of services all directed towards providing you with easy access to the necessary services required in the management of your day to day business. We provide bespoke packages to each of our customers with the required resources to support administration and related services including bookkeeping, VAT, accounts to trial balance, copy typing, correspondence, project management, diary management, travel arrangements, meetings, presentations and proposals. Hire us for an hour, a day, a week, a month or a year.  Our team of dedicated professionals help you decide the best fit for you and your business.

Venice Virtual also provides a social media management service to help you build your brand and increase visibility.  Many small to medium-sized businesses do not have the in-house resources necessary to effectively implement social media.  That’s where Venice Virtual comes in, we manage your social media channels i.e. Twitter, Facebook, Google+ and LinkedIn increasing reach, engagement and click-throughs to your website, maximising your brand’s visibility, tapping into new markets via virtual communities and increasing product sales and/or services.

We also have a combined experience of over 50 years in end to end event management and will shortly publish our portfolio here.  In the meantime, we would be happy to quote for your next corporate event.

Our dedicated team are ready to answer your every query and provide you with the perfect service package to suit your requirements.multi task

All About Venice Virtual

At Venice Virtual Services & Event Management, we’ve built our reputation over many years, by ‘word of mouth’ referrals. From simple seminars to delightful dinners and complex conferences, we’ve experienced it all and we can help you every step of the way.

The planning and management of events requires strong negotiation with in depth knowledge of the industry. Venice Virtual offers a high level of experience and can provide a planning service that will ensure your events run smoothly and with a professional edge that sets them apart from competitors.

Are you a small business or ‘one-man band’ who simply doesn’t have enough time or permanent resource for admin? That’s where Venice Virtual Services comes in.

The business landscape has changed immensely over the last 10-15 years and with it, the way we do business. Most SMEs do not have the resource to build and manage their social media requirements and more importantly, are unfamiliar with the benefits. We can take care of all your Social Media requirements.

We also offer the full complement of ‘virtual PA’ services, remotely. Including book keeping, VAT, accounts to trial balance, copy typing, correspondence, project management, diary management, travel arrangements, meetings, presentations and proposals.


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